MGT300, Chapter 6: Valuing Organizational Information

Organizational Information
  • Information is everywhere in an organization.
  • Employees must be able to obtain and analyze the many different levels, formats and granularity of organizational information to make decisions.
  • Successfully collecting, compiling, sorting and analyzing information can provide tremendous insight into how an organization is performing.
  •  Levels, formats and granularity of organizational information.

The Value of Transactional and Analytical Information 

The Value of Timely Information 
  • Real-time information – immediate, up-to-date information.
  • Real-time system – provides real-time information in response to query requests.
The Value of Quality Information 
  • Business decisions are only as good as the quality of the information used to make the decisions.
  • You never want to find yourself using technology to help you make a bad decision faster.
Characteristics of high-quality information

  • Accuracy - are all the values correct? For example, is the name spelled correctly? Is the dollar   amount recorded properly?
  • Completeness - are any of the values missing? For example, is the address complete including street, city, state, and zip code?
  • Consistency - aggregate or summary information in agreement with detailed information?For   example, do all total fields equal the true total of the individual fields?
  • Uniqueness - each transaction, entity, and event represented only once in the information?For   example, are there any duplicate customers?
  • Timeliness - the information current with respect to the business requirements? For example, is information updated weekly, daily, or hourly?

Understanding the Costs of Poor Information

 The four primary sources of low quality information include;
  • Online customers intentionally enter inaccurate information to protect their privacy.
  • Information from different systems have different entry standards and formats. 
  • Call center operators enter abbreviated or erroneous information by accident or to save time.
  • Third party and external information contains inconsistencies, inaccuracies and errors.

 Potential business effects resulting from low quality information include;
  • Inability to accurately track customers.
  • Difficulty identifying valuable customers. 
  • Inability to identify selling opportunities. 
  • Marketing to nonexistent customers. 
  • Difficulty tracking revenue due to inaccurate invoices. 
  • Inability to build strong customer relationships.

Understanding the Benefits of Good Information 
  • High quality information can significantly improve the chances of making a good decision.
  • Good decisions can directly impact an organization's bottom line.